FAQs
What is considered as ‘core documentation’ and what does this mean in terms of the project?
Core documentation are documents used to record the initial patient assessment for and should be continued to be updated throughout the entirety of the patients’ journey. Examples include care plans, risks screen, risks assessments, capacity assessments, core assessment etc. These documents are referred to in policies and procedures and as they are Derbyshire Healthcare Trustw ide documents they cannot be reviewed as part of the Integrated Adult Neurodevelopmental Division EPR project.
Will Derbyshire Community Health Services (DCHS) still us their core documentation?
There is a Trust approved ND care plan in the Derbyshire Helathcare (DHCFT) unit that cannot be reviewed as part of the Adult ND Integrated Division EPR project due to the impact on the rest of the DHCFT. The mental health unit (DHCFT unit) does not have the same functionality as the community unit (DCHS). Therefore, we are unable to configure the care plan or PPOC in the same way. A high-level review has taken place whereby core documentation from DCHS was cross-referenced with DHCFT, it was identified that similar clinical information was captured in the existing DHCFT core documentation. Therefore, DCHS core documentation will no longer be used across the Derbyshire Integrated Division
What is the business as usual (BAU) process as referred to in the Clinical Decision Group (CDG)?
The BAU process mentioned in the CDG refers to the change process for the clinical system within Derbyshire Healthcare (DHCFT). There is an Adult ND Integrated Division EPR meeting that discusses clinical system optimisations and requests for changes. This group reports into the Clinical Reference Group and the Digital Practice Forum. Post go live, services will be able to request changes via this route.
How will staff work with Electronic Patient Record (EPR) policies?
Colleagues working across the Adult ND Integrated Division will follow Derbyshire Healthcare's (DHCFT) SystmOne policies and procedures.​​​​​​​
Will Derbyshire Community Health Services (DCHS) colleagues be able to access their past reports and interventions?
Patient records will be migrated across and as long as record sharing is in place, all information entered in the records will be visible, except for the entries that may have been made private.
Will Derbyshire Community Health Services (DCHS) colleagues still be able to task the GP or other DCHS staff?
Staff will be able to task the patients’ GP and other colleagues who have been set up in the DHCFT unit. They will also be able to task individuals or teams in any organisations who previously cared for a patient. Staff will receive refresher training on tasks before go-live.
How has it been decided which documents are being reviewed?
The project team have acquired LD specific documentation lists from both DHCFT and DCHS. Any core documentation has been filtered and the remaining documents are being reviewed.
When will the SystmOne training start?
Training is scheduled to start February 2025. Ongoing support is available through the ND EPR Superuser Forum where there are representatives from each profession.
